Charges and conditions for the hiring of facilities at St George's East Ivanhoe

Following a review of the charges for the use of the various facilities at St George's by Vestry in 2010 the following changes will apply from October 1 2010.

In reviewing the charges Vestry recognizes that each venue should have a rate related to its size and available facilities.  Organisations which operate on a not for profit basis and which also have the status of tax deductibility for donations will be given a discount, as will the use of the facilities by Parishioners, provided no business activity is being conducted as a result of the use. Refer to the relevant column below for specific charges. All venues are let subject to right of the Vicar and/or Wardens to use the facility for a Church purpose.

The purpose for which the facilities are used must be approved by the Vicar and/or Wardens.

General Conditions

Administration Charge, Booking Fee and Bond Winter Rates
Sign-in Book
Insurance Cover
  • All ongoing hirers must indemnify the Diocese of Melbourne from 3rd party insurance claims and must provide evidence of a current insurance policy for their business with Third Party cover of $10million 20 million or more.

    • Keys
  • All keys are subject to a bond of $50 for each Sub-Master Key issued or currently held by the User , and $20each for all other internal keys,

  • All keys remain the property of the church.

    • Bond
  • The Bond applies in all cases,


    • Evans Hall


    Floor space 150 square metres, chairs and tables; commercial kitchen facilities, dishwasher, stove and fridge; Tea and coffee making; Servery; ducted heating; disabled access and toilet. Polished timber floor. Suitable for groups requiring larger space e.g. large choir rehearsal, larger dancing groups, school curriculum programs private functions, parties, dinners with seating for up to 120 persons.
    Charges for Evans Hall
    		 Standard Hire ATO approved for tax deductible donations Parishioner
    Administration Charge additional to all other charges (in special circumstances may be waived in full or in part) $50 $25 $0
    Hourly rate $20 $15 $10
    Charge 2 hours $40 $30 $20
    Basic hire charge 1st 2 hours of booking $90 $55 $20
    Additional energy charge between 1 May and 30 Sept per hour $3 $3 $3
    Booking fee - non refundable in event of cancellation by hirer $100 $100 $100
    Bond for contingency of cleaning and or repairs $300 $300 $300
    Mon - Thurs 7-11.30 pm $200 $100 $75
    Fri-Sunday 7-11.30 pm $300 $150 $75
    Tea and coffee making only (own crockery) $30 $30 $30
    Use of Kitchen No cooking, additional cost: own glasses/crockery etc Food handling and serving $100 $50 $0
    Hire of glasses,cutlery and crockery $30 $20 $0
    Use of full cooking facilities, pots, pans $20 $15 $0
    Additional time for set up $20 $15 $10
    Insurance $25 $25 $25
    Typical Saturday fee for complete hire 2 hr set up $565 $290 $95
    Winter surcharge May 1 to Sep 30 $20 $20 $20
    All day hire By negotiation
    Use of the facilities all day for more than 8 hours By negotiation

    Evans Hall Commercial Kitchen








    'The kitchen may be hired separately from other function rooms. Charges will be made according to use, length of time etc. For a cost estimate please email the Hall manager setting out full details of your requirements and leave full contact details

    Upper Hall


    Floor space 95 square metres, chairs and tables, kitchen and servery, gas space heater. No cooking facility, no disabled access, Carpeted floor. Suitable for groups requiring medium to large space e.g. Choir rehearsal, larger dancing groups, school curriculum programs, private functions, parties, dinners
    Charges for Upper Hall
    		 Standard Hire ATO approved for tax deductible donations Parishioner
    Charge additional to all other charges (in special circumstances may be waived in full or in part) $50 $25 $0
    Hourly rate $18 $15 $10
    Minimum Charge 2 hours $36 $30 $20
    Basic hire charge 1st 2 hours of booking $86 $55 $20
    Additional energy charge between 1 May and 30 Sept per hour $3 $3 $3

    Booking fee non refundable in event of cancellation by hirer

    		 $100 $100 $100
    Bond for contingency of cleaning and or damage $300 $300 $300
    Mon-Thurs 7-11.30pm $150 $75 $60
    Fri-Sunday 7-11.30pm $225 $120 $60
    Tea and coffee making only (own crockery) $30 $30 $30
    Use of Kitchen No cooking, additional cost: own glasses/crockery etc Food handling and serving $0 $0 $0
    Hire of glasses, cutlery and crockery $30 $20 $0
    Use of full cooking facilities, pots, pans $20 $15 $0
    Additional time for set up $20 $15 $10
    Insurance $25 $25 $25
    Typical Saturday fee for complete hire 2 hr set up $275 $150 $60
    Winter surcharge May 1 to Sep 30 $20 $20 $20
    All day hire By negotiation By negotiation By negotiation
    Use of the facilities all day for more than 8 hours By negotiation By negotiation By negotiation

    Meeting Room



    Floor space 41 sq metres, part vinyl part carpet floor with disabled access, other facilities include whiteboard, tables and chairs, small kitchen with double sink, storage, urn, microwave oven Infra red wall heaters. . Suitable for meetings, smaller activity or music groups, small rehearsal room, etc.
    Charges for Meeting Room
    		 Standard Hire
    		 ATO approved for tax decuctible donations
    		 Parishioner
    Administration Charge additional to all other charges
    (in special circumstances may be waived in full or in part)
    		 $50
    		 $25
    		 $0
    Hourly rate
    		 $15
    		 $12
    		 $8
    Minimum Charge - 2 hours
    		 $30
    		 $24
    		 $16
    Basic Hire charge - 1st 2 hours of booking
    		 $80
    		 $49
    		 $16
    Additional energy charge between 1 May and 30 Sept. - per hour
    		 $2
    		 $2
    		 $2
    Booking fee $100 non refundable in event of cancellation by hirer
    Bond $300 for contingency of cleaing and/or repairs.

    Church



    The church has an excellent acoustic and a fine concert venue. Seats up to 200 persons in pews with space for additional seating. Disabled Access. Pipe organ piano (upright) and choir stalls. Timber floor, part carpeted. Tea and coffee making facilities. Overhead heaters. The church may only be used for events approved by the Vicar and Wardens. The pipe organ is only available for use by specific separate arrangement with the church organist.
    Charges for Church
    		 Standard Hire
    		 ATO approved for tax deductible donations
    Administration Charge additional to all other charges
     (in special circumstances may be waived in full or in part)
    		 $50
    		 $25
    Hourly rate
    		 $50
    		 $35
    Minimum Charge 2 hours
    		 $100
    		 $70
    Basic hire charge 1st 2 hours of booking plus bond $300
    		 $150  
    ($160 winter rate)
    		 $150 
    ($160 winter rate)
    Additional energy charge between 1 May and 30 Sept per hour
    		 $5
    		 $5

    Concerts and Rehearsals in Church

    Use of church as a venue for concert or similar activity with part rate for rehearsal time will be $200 and $100 respectively. Repeat concerts on the same day incur an additional concert fee of $150 at the discretion of the wardens. Using the Church for a period in excess of 3 hours may also incur a request for a larger donation; however this will be by agreement with the Wardens and/or the Vicar.

    Use of church as a venue for concert or similar activity with part rate for rehearsal time will be $200 and $100 respectively. Repeat concerts on the same day incur an additional concert fee of $150 at the discretion of the wardens. Using the Church for a period in excess of 3 hours may also incur a request for a larger donation; however this will be by agreement with the Wardens and/or the Vicar. The use of other parish facilities concurrently with the use of the church will be treated as a separate activity.

    Booking fee $100 non refundable in event of cancellation by hirer.
    Bond $300 for contingency of cleaning and or repairs